Scotland’s longest-standing artist-run gallery, established in 1983
Transmission Gallery is looking for a part-time administrator with experience of working in the creative industries.
Transmission is the longest-standing artist-run gallery in Scotland, established in 1983. Transmission hosts regular contemporary art exhibitions alongside a programme of workshops, events, residencies, and collaborations. Transmission is a registered charity (SC055503). Our primary funder is Creative Scotland.
The administrator role would be fixed term for one year but may be extended funding permitting.
More about the role
Transmission has recently incorporated and requires an experienced, committed administrator to support the work of the gallery’s committee.
The role would involve a wide range of administrative tasks carried out both independently and under the supervision of the Transmission committee. All work would be carried out from the gallery’s office on 28 King Street, Glasgow, G1 5QP.
The role would involve 16 hours per week, typically: 1-5pm, Tues-Fri (somewhat negotiable)
Duties include
- Administering
invoice and bill payments, while ensuring accurate, comprehensive bookkeeping.
-
Administering
the gallery’s Google Workspace.
-
Administering
general communications with and by the gallery via phone, email, and post.
-
Building management including ensuring relevant
testing and maintenance has been arranged and carried out.
-
Managing orders and deliveries.
-
Regular meetings with the committee and
providing administrative support for such.
-
Reporting to the committee with financial
reports at regular meetings.
- Supporting the committee with respect to:
- planning and coordination of the gallery’s programme;
- maintaining and developing the website;
- maintaining and developing the archive;
- drafting policy and other governance documents;
- arranging publicity for events;
- arranging documentation of relevant gallery activities;
- gathering data on the gallery’s activities for reporting purposes;
- attending Trongate 103 forum meetings and related activities;
- maintaining and developing the gallery’s inventories;
- managing and assisting members with access to the gallery’s facilities;
- managing invigilation and associated gallery access;
- the gallery’s media output, including exhibition catalogues and other publications;
- Annual General Meetings.
- Excellent
communication skills in both written and spoken English.
-
Excellent
IT skills and a willingness to learn to use new software if required.
-
A
flexible approach to the role, including varying the work pattern if required
by one-off events.
-
Relevant
experience of working in the creative industries.
-
Experience
of bookkeeping and financial management.
-
Understanding
of the needs of artists.
- Experience with grant application and reporting requirements.
Desirable criteria
- Experience
of working with: Google Workspace, MS Office, Xero, SumUp, Brevo, Instagram,
WhatsApp, and Cargo.site.
-
Familiarity
with OSCR and Creative Scotland MYF reporting.
-
Familiarity
with the needs of operating as a SCIO.
-
Historical
or current artistic practice.
-
Experience
working in an ARI.
-
HR
experience, especially in relation to commissioning and contracts.
-
Archival
experience.
-
Experience
with exhibition installation and programming.
- Historical or current membership of Transmission.
Email, with the header “Application for Administrator”, the following documents to info@transmissiongallery.org
1. Cover letter concisely detailing how you meet the essential and desirable criteria (no more than one page), with the filename: Surname_Cover
2. CV (no more than two pages), with the filename: Surname_CV